In this blog article we discuss the optimal times and methods for destroying documents in Belgium, including the legal retention periods and how to do this safely.
1 Understand the Legal Retention Periods
Before you destroy documents, you must the legal retention periods that apply in Belgium. Here are some guidelines for important document types:
– Tax documents: 7 year retention period.
– Employment documents: At least 5 years after termination of employment.
– Business administration: Store for at least 7 years.
2 Annual Cleaning
Organize an evaluation and cleaning of your documents every year. This process includes:
1. To evaluate: Identifying documents whose retention period has expired.
2. Classify: Determine which documents can be destroyed.
3. Destroy: Safe disposal of documents no longer needed.
3 Safe Destruction
It is crucial to securely destroy sensitive documents. For more information about this, I recommend that you this article to start reading. But in short, the following methods are the best:
– Paper shredders: Use devices that finely shred documents.
– Professional destruction services: For larger volumes or particularly sensitive information, consider partnering with Junk Brothers, specialists in secure document destruction. In addition, this often saves you a lot of time and money costs still good!
4 Digital Documents
Digital documents also require attention. Ensure safe disposal by:
– Data wiping software: Software that data is permanently overwritten.
– Physical destruction of storage media: In some cases, destroying physical carriers is necessary.
Conclusion
A good document management and destruction policy is essential for compliance, privacy, and security in Belgium. By annually assessing and safely destroying, you effectively protect everyone involved.
